What is included in a specification?

A specification serves as a crucial document in the procurement process, as it articulates a detailed description of what is required for a particular product or service. This document outlines the expectations and requirements to ensure that the supplier understands what is needed, thereby facilitating the development of effective proposals and quotes.

The specification typically includes aspects such as the technical and functional requirements, quality standards, materials, dimensions, performance criteria, and any relevant compliance or regulatory information. By providing clear and comprehensive guidelines, the specification helps minimize misunderstandings and align the supplier's offerings with the buyer's expectations. Thus, having a detailed description of what is required is fundamental to achieving successful procurement outcomes and ensuring that the delivered products or services meet the necessary standards and requirements.