What does a buyer do in the preparation stage of the tender process?

In the preparation stage of the tender process, a buyer focuses on defining requirements and criteria. This is a crucial step because it sets the foundation for the entire tender process. Clearly articulated requirements ensure that potential suppliers understand what is needed, which enables them to prepare relevant and competitive bids.

Defining requirements involves detailing the specifications of the goods or services needed, including quantity, quality, and delivery terms. Establishing evaluation criteria is also essential, as it helps determine how bids will be assessed once they are submitted. This preparation ensures that the procurement process is aligned with the organization’s needs and objectives, fostering clarity and direction for both the buyer and potential suppliers.

While analyzing market trends is important, it typically occurs earlier in the process and helps inform the requirements, rather than being part of the actual preparation stage for the tender. Communicating the award decision and submitting bids are actions that happen later in the tender process, after preparation has been completed and bids have been received.